ICSI HOUSE, C-36, SECTOR 62, NOIDA 
       Sub: Sealed Quotations for Rate Contract for Supply of Packing Material for Two Years  
 
Ref: ICSI/PC-2018/RFQ-2734                                                                      Date: March 14, 2019

Sealed Quotations are invited for supply of Packing Material from resourceful suppliers/dealers from Delhi /NCR as per the details given in Annexure ‘B’.  The terms and conditions are as under:
1.	The sealed quotations are to be submitted in prescribed format on bidder business letter head of the bidder or in the enclosed bid format duly stamped and signed and dated on each page. Details/supporting documents wherever applicable, if attached with the quotation should be dully authenticated by the bidder(s).  No over-writings shall be accepted unless authenticated with full signature of the bidder/s.

2.	The sealed quotations duly super scribed, “Quotation for Supply of Packing Material RFQ-2734” due on March 25, 2019”, should be addressed by name to Officiating Secretary, The ICSI and sent at the Institute’s address given below either by registered post/speed post/or by dropping in the tender box placed at Vth floor of Institute’s House & should reach on or before March 25, 2019 by 3:00 PM.
Address: 
         Officiating Secretary 
The Institute of Company Secretaries of India
C-36, Sector 62,
Noida -201309
Quotations received after the stipulated date and time shall not be entertained.  The Institute shall not be liable for any postal delays what so ever and quotations received after the stipulated time/date are liable to be rejected summarily without giving any reason.

3.	The quotations shall be opened on March 25, 2019 by 3:10 PM in the Institute of Company Secretaries of India at ICSI House, C-36, Sector 62, Noida -201309 in the presence of those bidders who wish to be present.  No separate communication will be sent in this regard.  In the event of due date being a close holiday or declared Holiday for Central Government offices, the due date for opening of the bids will be the following working day at the appointed date, time and venue.
4.	Quotation submitted for the Items should confirm to the specifications shown in the list mentioned in the enclosed Annexure ‘B’.
5.	Correction and overwriting in the quotation should be avoided.  Under the unavoidable circumstances any correction or/and overwriting must be authenticated by putting bidder’s seal and signature otherwise the quotation is liable to be rejected.
6.	Delivery of the goods is be made at C-36/37, Sector-62, Noida. The vendor has to make their own arrangements to deliver the material. Prices quoted should be FOR Institute premises and should be inclusive of all charges viz i.e. labour and material component, taxes, forwarding, packing charges and octroi etc and all other taxes except GST which is to be shown separately in the quotation by the bidder.

7.	Goods found defective / not in accordance with specifications will have to be replaced at vendor’s own cost and risk.  In case vendors fails  to  do the same within time frame provided by Institute, the Institute shall neither be liable to pay to the vendor for such defective/inferior quality  material nor liable to store such material at its premises. The Institute reserves its rights to remove such defective /inferior material from its premises at vendor’s cost and risk. Institute also reserves its rights to procure material from open market for which the differential cost shall be recovered from the bills or Security money of the vendor available with the Institute. 
8.	The bidders are required to deposit an earnest money of Rs.2000/-  (Rupees Two thousand only) along with the quotation by way of demand draft drawn in favour of The Institute of Company Secretaries of India, payable at New Delhi.  The tender not accompanied with earnest money shall be rejected summarily.  The EMD to the successful bidder shall be refunded after receipt of Performance Security. The earnest money of the unsuccessful bidders will be refunded without any interest/bank commission/collection charges after the order has been issued in favour of successful bidder. The EMD of the   successful bidder will be refunded after 30 days post completion of delivery and payment.

9.	The EMD of the bidder shall be forfeited in the following circumstances:- the bidder withdraws his bid;
(i)	the bidder does not accept the Purchase / Work Order;
(ii)	the bidder fails to supply goods / services as per the terms of the quotation and Purchase / Work Order.
(iii)	any other justified reasons e.g. misleading or wrong information in the Bid, violation of the terms and conditions of the Tender, involvement in forming ring / cartel, submission of multiple bids in different names etc. 
10.	The successful bidder would be required to make a Security Deposit of 5 % of the total value of the contract by way of crossed demand Draft drawn in favour of ‘The Institute of Company Secretaries of India’, payable at ‘New Delhi’ which will be refunded without interest after expiry of the contract.  

11.	The GST has rolled out with effect from 01.07.2017. For implementation of GST in ICSI, Firms which have not migrated to or registered with GST regime will not be able to participate in any tender of this Institute. Any offer received from the firms/bidder without GST registration details will be summarily rejected.

12.	Bidder must have valid GST registration number and Income tax registration number (PAN). Kindly provide documentary evidence for GST registration number and Income tax registration number (PAN).
13.	The bidder will quote the rates considering the prevailing taxes.  As GST has been implemented the bidder will indicate the HSN Code of the material, GST rate and bidder’s GST No in the bid.

14.	A penalty @ 2% per week subject to maximum of 10% on the delayed supply will be imposed in case of supply is not made in accordance with the time schedule given by the Institute  in the work order/ Purchase order. 

15.	Payment terms will be 30 days from the date of receipt of the bill in the Institute along with the receipt challan in original. The payment would be released through banking channels (RTGS /NEFT).

16.	The contract shall be for a period of Two Years. However, the ICSI at its sole discretion may extend the Contract further on mutually agreed terms & conditions. The Vendor shall have no right to claim extension of contract.

17.	Duly filled in and signed Declaration & Acceptance of Terms and Conditions, as per Performa enclosed in Annexure– A.
GENERAL:  
(a)	  All disputes, differences, claims and demands arising under or pursuant to or touching the contract shall be referred to the arbitrator to be appointed by the Secretary of the Institute of Company Secretaries of India, New Delhi.  The award of the sole arbitrator shall be final and binding on both the parties under provisions of the Arbitration and Reconciliation Act, 1996 or any statutory modifications on re-enactment thereof as in force.  Place of such arbitration proceedings shall be at Delhi. 
(b)	The Institute reserves the right to accept or reject any or all tenders including the lowest tender/s without assigning any reason at its sole discretion and the decision of the Institute will be final and binding on all concerned
           (c)  The Institute at its sole discretion, reserves the right to accept or reject any or all quotations in full and/or part  
                 including the lowest quotation/bid without assigning any reason and such decision shall be final.

   For any details / clarifications, Shri A.K. Pahwa, Assistant Director (Purchase) 0120-4082146 may be contacted.                                                                                                     .
                                                                                                     
                                                                                              (Amit Kumar Ghosal)
                                                                                                       DIRECTOR 

                                                                                                                     ANNEXURE –A

                                                  DECLARATION & ACCEPTANCE OF TERMS AND CONDITIONS
To, 
The Officiating Secretary 
The Institute of Company Secretaries of India
C-36, Sector 62,
Noida -201309

This is with reference to your Quotation no: ICSI/PC-2017/RFQ-2734 due on March 25, 2019. We are interested in participate in the QUOTATION FOR SUPPLY OF PACKING MATERIAL. We declare that :

i)	 We have read and understood the terms and conditions given in the quotation / tender Document;
ii)	We are eligible for award of the contract as per the qualification criteria mentioned in the quotation / tender Document;
iii)	We accept and agrees to all the terms and conditions of the quotation /  tender;
iv)	We shall comply with all the terms and conditions of the quotation / tender;
v)	All the information / documents provided in this bid are true to the best of his knowledge and belief. If at any stage, the information / documents are found to be false, misleading or incorrect then this Bid / Purchase Order shall be cancelled at his cost and risk and he shall indemnify the Institute for the loss caused due to the cancellation and we shall be liable for penal / legal action including black listing.
vi)	We understands that the Institute reserves the right to cancel the quotation / tender at any stage or to cancel / reject any one or more bid without incurring any liability.
vii)	The duly signed copies of all the tender pages are attached herewith.

(Signature of the Bidder) 
Printed Name Designation

Official seal/ stamp
Date:
Business Address:

                                   QUOTATION FOR SUPPLY OF PACKING MATERIAL
                               ICSI/PC-2018/RFQ-2734    Date: March 14, 2019
                                                                                         Part – I
Annexure – C
Particulars of Bidder
(ALL COLUMNS ARE TO BE FILLED IN BLOCK LETTERS)

1. Name of the bidder 
    (a) Trade Name					     	_______________________
    (b) Status of the Bidder					_______________________
         (Proprietorship/Partnership/LLP/Limited Co.)
         
     (c) Name of Proprietor/Partners/CEO/Directors			_______________________

2. Postal Address 							_______________________
_______________________
3. Telephone No. 	/ Mobile No. for communication 			_______________________
4. E-mail (mandatory) / Website address (if available)		_______________________
5. Bank Draft No, date, Bank name and amount (if applicable)/MSME or NSIC Regn. No.	
(a) Tender Fees							_______________________
(b) EMD								_______________________
(c) MSME/NSIC Regn. No. (if applicable)				_______________________
(Enclose self-attested photocopy)										
6.Name of the Banker, Branch Name, A/c No. and IFS Code 
   (for e-payment purpose)						_______________________
7. PAN (Enclose self-attested photocopy)				_______________________
8. GSTIN Code (Enclose self-attested photocopy)			_______________________

9. Trade License/Business License/CIN (if applicable)			_______________________
       (Enclose self-attested photocopy)
10. Lab. Licence/EPF/ESIC Reg. No. (if applicable)                                        _______________________
       (Enclose self-attested photocopy)
11. Any other Relevant Information					_______________________
       (e.g. Number of Years of Experience in similar line of business / Turnover for last Financial year)

I/We hereby declare and affirm that I/we have read and understood the terms and conditions of this tender/quotation/NIT as stipulated in the tender notice No. ICSI/PUR/__/___/__/20__-__.  Accordingly, I/ we accept the terms and conditions and hereby offer the rates for “___________________(name of the work or supply)” as per Price Quotation (Annexure -__).
Signature	________________

Name of the bidder________________

Date_________						Official seal of bidder ______________

•	NOTE : Please submit all supporting documents (self–attested photocopy) wherever applicable in support of the information furnished above with seal and signature of the bidder’s authorized representative.

                                                                                                           Annexure “B”			
 RFQ No 2734		 	Dated 14-MAR-19				

Rates Quoted should be all inclusive rate except GST which should be shown separately			

Please arrange to quote for the under listed items as per the quantity and specifications mentioned below. 			
			
S No.	Item & Specifications	HSN CODE 	Unit of Measurement	Tentative Quantity
(for One year) 
	Rate  in (Rs)	GST 
%	
1	(PACKMAT004)USED HDPE DISPOSABLE BAG IN THE SIZE OF   3'X '2' (NOIDA DELIVERY)
HIGH DENSITY POLLY ETHYLENE		Each	1000 			
2	(PACKMAT005)USED HDPE DISPOSABLE BAG IN THE SIZE OF  3'X2' (DELHI DELIVERY)
HIGH DENSITY POLLY ETHYLENE		Each	500			
3	(PACKMAT006) MARKIN CLOTH CLOSELY KNITTED		Meter	100			
4	(PACKMAT007) NYLON STRIPE		Kilogram	200 			
5	(PACKMAT010) IRON CLIP HEAVY GAUGE		Kilogram	100			
6	(PACKMAT012) CORRUGATED ROLL 3 PLY (34" WIDTH)		Kilogram	250			
7	(PACKMAT021) CORRUGATED BOXES (5 PLY) 

LENTH : 37.00 CMS
WIDTH : 26.00 CMS
DEPTH : 24.5 CMS
FLAP : 13.5 CMS X 26.00 CMS
FLAP : 12.00CMS X 37.00 CMS		Each	2000 			

	TERMS & CONDITIONS				
	•	The Institute shall have rate contract for supply of above mentioned material for Two Years and depending on the requirement, Purchase Order will be issued separately for each supply. 
	
	Validity of Offer          :  Two years				
	Any clarification regarding the above items may please be obtained from Shri A K Pahwa, Asstt   Director (Purchase Cell) 0120-4082146.)	

Date: 	                                                     Name and Signature of Bidder with
                                                     Corporate Seal with mobile no