Sub:	Sealed Quotations for Supply of Canvas Bags & Locks (Navtal)

Ref: ICSI/PC-2018/RFQ-2727 (Revised)                                                                        Date: February 12, 2019 
Sealed Quotations are invited for Supply of Canvas Bags & Locks (Navtal) from Delhi/NCR vendors only as per the details given in Annexure ‘B’.  The terms and conditions are as under:
1.	The sealed quotations are to be submitted in prescribed format on your business letter head OR enclosed format duly stamped and signed and dated on each page. Details/supporting documents wherever applicable, if attached with the quotation should be dully authenticated by the vendor/s.  No over-writings shall be accepted unless authenticated with full signature of the vendor/s.

2.	The sealed quotations duly superscribed, “Quotations Supply of Canvas Bags & Locks (Navtal) RFQ-2727–revised” due on February 18, 2019”, should be addressed by name to The Officiating Secretary, The ICSI and sent at the Institute’s address given below either by registered post/speed post/or by dropping in the tender box placed at Vth floor of Institute’s Headquarter & should reach on or before February 18 2019, by 3:00 PM.
Address: 
The Officiating Secretary 
The Institute of Company Secretaries of India
              C-36, Sector 62, (Vth Floor: Tender Box)
              NOIDA 

Quotations received after the stipulated date and time shall not be entertained.  The Institute shall not be liable for any postal delays what so ever and quotations received after the stipulated time/date are liable to be rejected summarily without giving any reason.

3.	The quotations shall be opened on February 18, 2019, by 3:10 PM. in the Institute of Company Secretaries of ICSI House, C-36, SECTOR 62, NOIDA in the presence of those tenderer(s) who wish to be present.  No separate communication will be sent in this regard.  In the event of due date being a close holiday or declared Holiday for Central Government offices, the due date for opening of the bids will be the following working day at the appointed date, time and venue.

4.	Items tendered should confirm to the specifications / samples shown in the list mentioned in the enclosed Annexure ‘B’ which may be inspected at the Institute.
5.	Sample(s) of the material to be used / supplied for item sl no 1 in the Price Bid format (Annexure B) should be enclosed with the quotation indicating complete specifications otherwise quotation is liable to be rejected summarily.  
6.	Cutting and overwriting should be avoided.  Every cutting and overwriting must be duly initialed, otherwise the quotation / proposal is liable to be rejected.
7.	The bidders are required to deposit an earnest money of Rs.16,000/- (Rupees Sixteen thousand only) for Supply of Canvas Bag & Locks (Navtal) by way of demand draft drawn in favour of The Institute of Company Secretaries of India, payable at New Delhi in separate envelop and name of the firm on the back of DD.  The tender not accompanied with earnest money shall be rejected summarily. The earnest money of the unsuccessful bidders will be refunded without any interest/bank commission/collection charges after the order has been issued in favour of successful bidder. The EMD of the   successful bidder will be refunded after 30 days post completion of delivery and payment. The bidders having valid registration with NSIC/MSME may avail exemption from submission of EMD but must enclose valid NSIC / MSME certificate/document instead of EMD demand draft.  ICSI registered vendors are also need to Submit EMD, without which the quotation will not be considered for evaluation. 

8.	The vendor (selected bidder) has to submit bid of item as per specification mentioned in the financial bid (Annexure B)in strict conformation to the samples of item kept at Purchase Cell, C-36, Sector 62, Noida.  If bidder wishes to inspect the sample before submission of the bid  may please do so by contacting Purchase Cell of the Institute on any working days from 10 AM to 5 PM (except lunch hour).

9.	The EMD of the bidder shall be forfeited in the following circumstances:- 
(i)	the bidder withdraws bid;
(ii)	the bidder does not accept the Purchase / Work Order;
(iii)	the bidder fails to supply goods / services as per the terms of the quotation and Purchase / Work Order.
(iv)	any other justified reasons e.g. misleading or wrong information in the Bid, violation of the terms and conditions of the Tender, involvement in forming ring / cartel, submission of multiple bids in different names etc. 

10.	The bidder will quote the rates considering  all  taxes, levies, duties , cartage etc on net basis except GST for which the bidder has to indicate the HSN code of the items and % GST thereof separately

11.	Bidder must have valid GST registration number (GSTIN) and Income tax registration number (PAN). Kindly provide documentary evidence GSTIN & PAN.

12.	The GST has rolled out with effect from 01.07.2017. For implementation of GST in ICSI, firms which have not migrated to or registered with GST regime will not be able to participate in any tender of this Institute. Any offer received from the firms/bidder without GST registration details will be summarily rejected.

13.	Delivery of the goods is to be made at NOIDA only. The vendor has to make their own arrangements to deliver the material. Prices quoted should be FOR Institute premises and should be inclusive of all charges viz i.e. labour and material component, taxes, forwarding, packing charges and octroi etc
14.	Goods found defective / not in accordance with specifications will have to be replaced at supplier’s cost.  In case supplier fails to do same within time frame provided by Institute, the Institute shall be constrained to go for open market and shall be at liberty to recover the differential cost from supplier.
15.	All the bidders are requested /instructed to inspect the sample before submission of bid to understand the work in terms of quality, quantity, quantum of involvement, strict delivery schedule and print matter etc.  This is a time bound job and bidder has to follow strict delivery schedule.
16.	Prices quoted should be FOR Institute premises and should be inclusive of all charges viz i.e. labour and material component, taxes, forwarding, packing charges and octroi etc.  

17.	A penalty @ 2% per week subject to maximum of 10% on the delayed supply will be imposed in case of supply is not made in accordance with the time schedule given by the Institute  in the work order/ Purchase order. 
18.	Payment terms will be 30 days from the date of receipt of the bill in the Institute along with the receipt challan in original. The payment would be released through banking channels (RTGS /NEFT).

19.	Duly filled in and signed Declaration & Acceptance of Terms and Conditions, as per Performa enclosed in Annexure– A

20.	Bidders details to be furnished in Annexure –“C”

GENERAL:  
a)	  All disputes, differences, claims and demands arising under or pursuant to or touching the contract shall be referred to the arbitrator to be appointed by the Secretary of the Institute of Company Secretaries of India, New Delhi.  The award of the sole arbitrator shall be final and binding on both the parties under provisions of the Arbitration and Reconciliation Act, 1996 or any statutory modifications on re-enactment thereof as in force.  Place of such arbitration proceedings shall be at Delhi. 
b)	  The Institute reserves the right to accept or reject any or all tenders including the lowest tender/s without assigning any reason at its sole discretion and the decision of the Institute will be final and binding on all concerned
           (c)  The Institute at its sole discretion, reserves the right to accept or reject any or all quotations in full and/or part  
                 including the lowest quotation/bid without assigning any reason and such decision shall be final.

   For any details / clarifications, Shri A.K. Pahwa, AD (0120-4082146)/Mr Bhuwan Joshi – 0120-4522027 may be contacted.

                                                                                 			   (Amit Ghosal)						                                                     DIRECTAOR (Purchase & Stores)	

                                                                                                                     ANNEXURE -A

DECLARATION & ACCEPTANCE OF TERMS AND CONDITIONS

To, 
The Officiating Secretary
Institute of Company Secretaries of India
C-36, SECTOR 62,
NOIDA 
                                              Sub: Quotation for Supply of Canvas Bags & Locks (Navtal)
SIR, 

This is with reference to your Quotation no: ICSI/PC-2018/RFQ-2727 – Revised” due on February 18, 2019.  We are interested in participate in the Quotation for Supply of Canvas Bags & Locks (Navtal)

i)	 We have read and understood the terms and conditions given in the quotation / tender Document;

ii)	We are eligible for award of the contract as per the qualification criteria mentioned in the quotation / tender Document;

iii)	We accept and agrees to all the terms and conditions of the quotation /  tender;

iv)	We shall comply with all the terms and conditions of the quotation / tender;

v)	All the information / documents provided in this bid are true to the best of his knowledge and belief. If at any stage, the information / documents are found to be false, misleading or incorrect then this Bid / Purchase Order shall be cancelled at his cost and risk and he shall indemnify the Institute for the loss caused due to the cancellation and we shall be liable for penal / legal action including black listing.

vi)	We understands that the Institute reserves the right to cancel the quotation / tender at any stage or to cancel / reject any one or more bid without incurring any liability.

vii)	The duly signed copies of all the tender pages are attached herewith.

(Signature of the Bidder) 
Printed Name Designation

Official seal/ stamp
Date:
Business Address:

          Quotation for Supply of Canvas Bags & Locks (Navtal)
                                           ICSI/PC-2018/RFQ-2727- Revised    Date:  February 12, 2019 
                                                                                      Part – I
Annexure – C
Particulars of Bidder
(ALL COLUMNS ARE TO BE FILLED IN BLOCK LETTERS)
1. Name of the bidder 
    (a) Trade Name						_______________________
    (b) Status of the Bidder						_______________________
         (Proprietorship/Partnership/LLP/Limited Co.)
         
     (c) Name of Proprietor/Partners/CEO/Directors			_______________________

2. Postal Address 							_______________________
_______________________
3. Telephone No. 	/ Mobile No. for communication 			_______________________
4. E-mail (mandatory) / Website address (if available)		_______________________
5. Bank Draft No, date, Bank name and amount (if applicable)/MSME or NSIC Regn. No.	
(a) Tender Fees							_______________________
(b) EMD								_______________________
(c) MSME/NSIC Regn. No. (if applicable)				_______________________
(Enclose self-attested photocopy)										
6. Name of the Banker, Branch Name, A/c No. and IFS Code 
   (for e-payment purpose)						_______________________
7. PAN (Enclose self-attested photocopy)				_______________________
8. GSTIN Code (Enclose self-attested photocopy)			_______________________

9. Trade License/Business License/CIN (if applicable)			_______________________
       (Enclose self-attested photocopy)
10. Lab. Licence/EPF/ESIC Reg. No. (if applicable)                                        _______________________
       (Enclose self-attested photocopy)
11. Any other Relevant Information					_______________________
       (e.g. Number of Years of Experience in similar line of business / Turnover for last Financial year)

I/We hereby declare and affirm that I/we have read and understood the terms and conditions of this tender/quotation/NIT as stipulated in the tender notice No. ICSI/PUR/__/___/__/20__-__.  Accordingly, I/ we accept the terms and conditions and hereby offer the rates for “___________________(name of the work or supply)” as per Price Quotation (Annexure -__).
Signature	________________

Name of the bidder________________

Date_________						Official seal of bidder ______________

NOTE : Please submit all supporting documents (self –attested photocopy) wherever applicable in support of the information furnished above with seal and signature of the bidder’s authorized representative.

  Annexure -B
 Rates Quoted must be basic Rate only and GST % to be indicated separately.

 RFQ No 2727- Revised 		 	Dated : February 12, 2019			
			
S No.	Item Name/Specification	HSN 
Code 	Unit of Measurement	Qt. 	 Rate  in (Rs)
	GST %	
1	(CANVB00005) EXAM CANVAS BAG IN SIZE OF 24" X 16 X 10" WITH TAG & SOLID STEEL ROD DULY PRINTED ICSI ADDRESS ONE SIDE  IN ORANGE COLOUR WITH NEON PERMANENT INK 

NEW CANVAS BAGS SIZE 24" x 16" WITH 10" OF SAME CANVAS WITHOUT JOINT, 2.5" STRIP AT TOP FOR EYELIDS GATE THREE SIDE DULY STICHED IN GOOD QUALITY BOTTLE GREEN CANVAS WITH BLACK/GREEN COTTON CLOTH LINING INSIDE MAKING DOUBLE STICHING ON OUTSIDE AND INSIDE DULY FIXED WITH ACCESSORIES i.e FIXIING OF 8 NOS. OF METAL EYELETS ON TOP SIDE AND FIXING OF LEATHER HANDLE IN CENTRE DULY FIXED WITH GOOD QUALITY RIBS AS WELL AS STICHED TOP & BOTTOM BY MAKING OR ADDING LEATHER PIECE TO GIVE GOOD STRENGTH TO HANDLE AND FIXING OF LEATHER BELT WITH RINGS AND SOLID STEEL ROD IN SIZE 8.5" WITH EYELET FOR LOCKING DEVICE PURPOSE AND ONE LEATHER ADDRESS TAG OF 7" x 5" SIZE WITH 3" x 4" WINDOW AND THICK TRANSPARENT PVC SHEET INSIDE THE WINDOW OF CHERRY/BLACK COLOUR AS PER THE SPECIMEN.
		Each	  1000			
2	(EXAMLOCK01) EXAM LOCK

GODREJ (NAVTAL) PAD LOCK 5 LEVER WITH TWO KEYS		Each 	   1000			
Sample of the Canvas Bags  can be referred at Purchase Cell, ICSI House , C-36, Sector 62, Noida -201309		
					
	Delivery Period      within 10 days after approval of sample   				
					
	Any clarification regarding the above items may please be obtained from 				
	 Shri A.K. Pahwa, AD (0120-4082146)/Mr Bhuwan Joshi – 0120-4522027				
					
Date:
		 Name and Signature of Bidder with Corporate Seal and mobile no