ICSI HOUSE, C-36, Sector-62, Noida - 201309
QUOTATION FOR RATE CONTRACT FOR SUPPLY OF CLOTHE LINED ENVELOPES FOR TWO YEARS 
Ref: ICSI/PC-2018/RFQ-2724 (REVISED)                                  			              Date: February 13, 2019
Sealed Quotations are invited for Supply of Clothlined Envelops from resourceful suppliers/dealers preferably from Delhi/NCR region as per the details given in Annexure ‘B’.  The terms and conditions of the bid and contract are as under:
1.	The sealed quotations are to be submitted in prescribed format on bidder business letter head of the bidder or in the enclosed bid format duly stamped, signed and dated on each page by the bidder. Details/supporting documents wherever applicable, if attached with the quotation must be duly authenticated by the bidder.  No over-writings shall be accepted unless authenticated with full signature of the bidder
2.	The quotation to be put in a sealed envelope duly super scribed, “Quotations for Supply of Clothlined Envelops RFQ-2724  (Revised) due on February 20, 2019”, should be addressed by name to the Officiating Secretary, the ICSI and sent at the Institute’s address given below either by courier/registered post/speed post/or by dropping in the tender box placed at  below address so that it reaches on or before February 20, 2019 by 3:00 PM.
Address: 
The Officiating Secretary 
The Institute of Company Secretaries of India
ICSI House, C-36, (Vth Floor : Tender Box)
Sector 62,
NOIDA-201309

Quotations received after the stipulated date and time shall not be entertained.  The Institute shall not be liable for any transit delays what so ever and quotations received after the stipulated time/date are liable to be rejected summarily without giving further notice to the bidder.

3.	The quotations shall be opened on February 20, 2019 by 3:10 PM. in the Institute of Company Secretaries of India at ICSI House C-36, SECTOR 62, NOIDA 201309, in the presence of those bidders who wish to be present.  No separate communication will be sent in this regard.  In the event of due date being a close holiday or declared Holiday for Central Government offices/ICSI HQ, the due date for opening of the bids will be the following working day at the appointed time and venue.

4.	Quotation submitted for the Items should confirm to the specifications shown in the list mentioned in the enclosed Annexure ‘B’.
5.	Correction and overwriting in the quotation should be avoided.  Under the unavoidable circumstances any correction or/and overwriting must be authenticated by putting bidder’s seal and signature otherwise the quotation is liable to be rejected.
6.	Delivery of the goods is be made at DELHI/NOIDA office of ICSI as communicated from time to time. The vendor has to make his own arrangements to deliver the material. Prices quoted should be FOR Institute premises and should be inclusive of all charges viz i.e. labour and material component, forwarding, packing charges, octroi and all other taxes except GST which is to be shown separately in the quotation by the bidder.
7.	The bidder has to submit bid of item as per specification mentioned in the financial bid in strict conformation to the samples of item kept at Purchase Cell, C-36, Sector 62, Noida.  If bidder wishes to inspect the sample before submission of the bid  may please do so by contacting Purchase Cell of the Institute on any working day from 10 AM to 5 PM (except lunch hour).

8.	Goods found defective / not in accordance with specifications will have to be replaced at vendor’s own cost and risk.  In case vendors fails  to  do the same within time frame provided by Institute, the Institute shall neither be liable to pay to the vendor for such defective/inferior quality  material nor liable to store such material at its premises. The Institute reserves its rights to remove such defective /inferior material from its premises at vendor’s cost and risk. Institute also reserves its rights to procure material from open market for which the differential cost shall be recovered from the bills or Security money of the vendor available with the Institute. 
9.	The bidders are required to deposit an earnest money of Rs.4000/-  (Rupees Four thousand only) along with the quotation by way of demand draft drawn in favour of The Institute of Company Secretaries of India, payable at New Delhi.  The tender not accompanied with earnest money shall be rejected summarily.  The EMD to the successful bidder shall be refunded after receipt of Performance Security.  The earnest money of the unsuccessful bidders will be refunded without any interest/bank commission/collection charges after the order has been issued in favour of successful bidder. The EMD of the   successful bidder will be refunded after 30 days post completion of delivery and payment.

10.	The EMD of the bidder shall be forfeited in the following circumstances:- the bidder withdraws his bid;
(i)	the bidder does not accept the Purchase / Work Order;
(ii)	the bidder fails to supply goods / services as per the terms of the quotation and Purchase / Work Order.
(iii)	any other justified reasons e.g. misleading or wrong information in the Bid, violation of the terms and conditions of the Tender, involvement in forming ring / cartel, submission of multiple bids in different names etc. 

11.	The successful bidder would be required to make a Security Deposit of 5 % of the total value of the contract by way of crossed demand Draft drawn in favour of ‘The Institute of Company Secretaries of India’, payable at ‘New Delhi’ which will be refunded without interest after expiry of the contract.  

12.	The GST has rolled out with effect from 01.07.2017. For implementation of GST in ICSI, Firms which have not migrated to or registered with GST regime will not be able to participate in any tender of this Institute. Any offer received from the firms/bidder without GST registration details will be summarily rejected.

13.	Bidder must have valid GST registration number and Income tax registration number (PAN). Kindly provide documentary evidence for GST registration number and Income tax registration number (PAN).

14.	The bidder will quote the rates considering the prevailing taxes.  As GST has been implemented the bidder will indicate the HSN Code of the material, GST rate and bidder’s GST No in the bid.

15.	The vendor with whom the Rate Contract is entered, has to deliver goods within maximum three weeks time from the date of placing order.

16.	A penalty @ 2% per week subject to maximum of 10% on the delayed supply will be imposed in case of supply is not made in accordance with the time schedule given by the Institute  in the work order/ Purchase order. 

17.	Payment terms will be 30 days from the date of receipt of the bill in the Institute along with the receipt challan in original. The payment would be released through banking channels (RTGS /NEFT).

18.	The contract shall be for a period of Two Years from the date of issue of Rate Contract Order However, the ICSI at its sole discretion may extend/terminate the Contract. If extended, the contract rate, terms & condition will remain same. The Vendor shall have no right to claim extension of contract. 

The quantity mentioned in price bid is tentative. The ICSI reserves its right to revise the quantity at its own discretion, subject to minimum quantity mentioned in the price bid. However, price quoted by the vendors in the bid shall remain fixed during the Rate Contract irrespective of the quantity ordered.

19.	Duly filled in and signed Declaration & Acceptance of Terms and Conditions, as per Performa enclosed in Annexure– A.

GENERAL:  
(a)	  All disputes, differences, claims and demands arising under or pursuant to or touching the contract shall be referred to the arbitrator to be appointed by the Secretary of the Institute of Company Secretaries of India, New Delhi.  The award of the sole arbitrator shall be final and binding on both the parties under provisions of the Arbitration and Reconciliation Act, 1996 or any statutory modifications on re-enactment thereof as in force.  Place of such arbitration proceedings shall be at Delhi.
(b)	   The Institute reserves the right to accept or reject any or all tenders including the lowest tender/s without assigning any  reason at its sole discretion and the decision of the Institute will be final and binding on all concerned.  
(c)	   The Institute  also reserves its right cancel or withdraw this quotation either in part or in full  at any stage without  assigning 
                     any reason whosoever.

   For any details / clarifications, Shri A.K. Pahwa, Assistant Director (Purchase) 0120-4082146 may be contacted.                                                                                                     

(A K Ghosal)						              Director (Purchase & Stores)                          

ANNEXURE-A

DECLARATION & ACCEPTANCE OF TERMS AND CONDITIONS

To, 

Officiating Secretary 
The Institute of Company Secretaries of India
ICSI House, C-36, Vth floor, tender box 
Sector 62,
NOIDA- 201309

                                     Sub: QUOTATION FOR SUPPLY OF CLOTHE LINED ENVELOPES FOR TWO YEAR

This is with reference to your Quotation no: ICSI/PC-2018/RFQ-2724(Revised) due on February 20, 2019. We are interested to participate in the QUOTATION FOR SUPPLY OF CLOTHE LINED ENVELOPES FOR TWO YEARS. We declare that:

i)	 We have read and understood the terms and conditions given in the quotation / tender Document;

ii)	We are eligible for award of the contract as per the qualification criteria mentioned in the quotation / tender Document;

iii)	We accept and agrees to all the terms and conditions of the quotation /  tender;

iv)	We shall comply with all the terms and conditions of the quotation / tender;

v)	All the information / documents provided in this bid are true to the best of his knowledge and belief. If at any stage, the information / documents are found to be false, misleading or incorrect then this Bid / Purchase Order shall be cancelled at his cost and risk and he shall indemnify the Institute for the loss caused due to the cancellation and we shall be liable for penal / legal action including black listing.

vi)	We understand that the Institute reserves the right to cancel the quotation / tender at any stage or to cancel / reject any one or more bid without incurring any liability.

vii)	The duly signed copies of all the tender pages are attached herewith.

(Signature of the Bidder) 
Printed Name Designation

Official seal/ stamp
Date:
Business Address:

                                QUOTATION FOR SUPPLY OF CLOTHE LINED ENVELOPES FOR TWO YEARS
                               ICSI/PC-2018/RFQ-2724 (Revised)    Date: February 13, 2019
                    
                                                                                      Part – I
Annexure – C
Particulars of Bidder
(ALL COLUMNS ARE TO BE FILLED IN BLOCK LETTERS)

1. Name of the bidder 
    (a) Trade Name					     	_______________________
    (b) Status of the Bidder					_______________________
         (Proprietorship/Partnership/LLP/Limited Co.)
         
     (c) Name of Proprietor/Partners/CEO/Directors			_______________________

2. Postal Address 							_______________________
_______________________
3. Telephone No. 	/ Mobile No. for communication 			_______________________
4. E-mail (mandatory) / Website address (if available)		_______________________
5. Bank Draft No, date, Bank name and amount (if applicable)/MSME or NSIC Regn. No.	
(a) Tender Fees							_______________________
(b) EMD								_______________________
(c) MSME/NSIC Regn. No. (if applicable)				_______________________
(Enclose self-attested photocopy)										
6.Name of the Banker, Branch Name, A/c No. and IFS Code 
   (for e-payment purpose)						_______________________
7. PAN (Enclose self-attested photocopy)				_______________________
8. GSTIN Code (Enclose self-attested photocopy)			_______________________

9. Trade License/Business License/CIN (if applicable)			_______________________
       (Enclose self-attested photocopy)
10. Lab. Licence/EPF/ESIC Reg. No. (if applicable)                                        _______________________
       (Enclose self-attested photocopy)
11. Any other Relevant Information					_______________________
       (e.g. Number of Years of Experience in similar line of business / Turnover for last Financial year)

I/We hereby declare and affirm that I/we have read and understood the terms and conditions of this tender/quotation/NIT as stipulated in the tender notice No. ICSI/PUR/__/___/__/20__-__.  Accordingly, I/ we accept the terms and conditions and hereby offer the rates for “___________________(name of the work or supply)” as per Price Quotation (Annexure -__).
Signature	________________

Name of the bidder________________

Date_________						Official seal of bidder ______________

•	NOTE : Please submit all supporting documents (self–attested photocopy) wherever applicable in support of the information furnished above with seal and signature of the bidder’s authorized representative.

					   ANNEXURE “B
 RFQ No 2724 (Revised)		 	Dated February 13, 2019				

Rates Quoted should be all inclusive rate except GST which should be shown separately			

Please arrange to quote for the under listed items as per the quantity and specifications mentioned below. 		

S No.	Item & Specifications	HSN CODE 	Unit of Measurement	Tentative Quantity 
	Rate  in (Rs)	GST 
%	
1	(ENV0000034) CLOTHLINED ENVELOPES (SINGLE STUDY MATERIAL) ENVELOPES ON 100 GSM STAR KRAFT PAPER PASTED WITH OLD SILKEN GOOD QUALITY DHOTI SIZE 32..0CMS X 23.0 CMS X 8.0 CMS FLAP AND 5.0 CMS THREE SIDE GATE DULY PRINTED IN SINGLE COLOUR		Each	(*)10000 			
2	(STN0000139) CLOTHLINED SMALL ENVELOPES 

 ON  100 GSM STAR CRAFT PAPER IN THE SIZE OF OF 13” x 9.5” x 3” FLAP
 WITH GOOD INNER GOOD PASTED  CLOSELY KNITTED MAL MAL JALI DULY PRINTED ON FRONT SIDE WITH BLACK COLOUR.		Each	(*)5000 			
3	ENV0000038 ( CLOTHLINE ENVELOPES FOR EXECUTIVE PROGRAMME  STUDY MATERIAL)  
Clothlined Envelpes on 100 GSM Star Kraft Paper in the size of  34 CMS x 28 CMS   3 Side Gate 21 CMS with 24 CMS flap  duly MACHINE pasted closely  knitted Mal Mal Jali in side of good quality, printed in single colour on one side.		Each	(**)15000 			
Sample of the Envelops can be referred at Purchase Cell, ICSI House , C-36, Sector 62, Noida -201309	
						
	TERMS & CONDITIONS				
	•	The Institute shall have rate contract for supply of above mentioned material for Two Years and depending on the requirement, Purchase Order will be issued separately for each supply. 
•	(**)The above quantity is for one year and minimum quantity shall be for 2000 envelopes at one time.
•	(*)Single order would be minimum for 10000 envelopes at one time
                   Proof/sample is to be got from NOIDA approved from Noida stores 
	
	Validity of Offer          :  Two years				
					
	Any clarification regarding the above items may please be obtained from Shri A K Pahwa, Asstt   Director (Purchase Cell) 0120-4082146.)		

Date:                       	                                                                                   Name and Signature of Bidder with   
                                                                                   Corporate Seal with mobile no